Club Rules

Last updated 11th February 2015

  1. Bookings Policy.
    1. To take part in a club event, participants must become an ordinary or associate member of the club.
    2. The club, the committee, skippers and its agents accept no responsibility for any accident, injury or loss of property suffered by any participant while participating in any club activity. Participants are encouraged to take out travel insurance which may provide cover depending on the policy.
    3. The Committee will attempt to charter boats for the club from recognised charter companies.
    4. To minimise booking costs for members, charter bookings will be made at the start of the year and members are required to book summer events as soon as possible after the calendar is published. This is to ensure events are fully subscribed and provides adequate cancellation notice to charter companies to prevent cancellation fees.
    5. Members will be notified of events and asked to book for them. Booking request/application forms must be returned as soon as possible, along with the appropriate payment.
    6. Bookings and place allocations will be confirmed once payment has been received and at least 3 weeks prior to the event (but see also next bullet). Event places will be allocated to applicants on a first-come first-served basis.
    7. Members will be notified of outings by e-mail at least 3 weeks in advance of the outing, unless the place is booked within the 3 week period in which case that person will receive details as soon as payment is received.
    8. Events will be cancelled should the required number of berths not be filled. This will happen in sufficient time to avoid charter cancellation fees.
  2. Pricing Policy.
    1. The Committee will decide event costs and pricing policy.
    2. The current pricing policy is normally based on the cost of a boat divided between the number of berths (boat size depends on availability). In the event that an event is not fully subscribed, the club will underwrite the cost of 1 berth per boat to enable the event to proceed below full occupancy.
    3. The aim of this policy is to minimise the advertised cost to members.
      If there is sufficient demand, events can be organised varying this policy provided there is no cost to the club, for example an 8-berth boat divided between 6 people and the cost paid by members.
    4. The club only organises the cost of the charter.
    5. All other costs such as diesel, mooring, marina fees, oilskin hire and food must be paid by the crew directly to the charter company or service provider.
  3. Damage Deposits.
    1. Typically the skipper or club has to pay a damage deposit to the charter company amounting to £1,000 for a weekend event. The skipper and crew are first liable for up to £50 each (i.e. 8 * £50 = £400) of any claim in respect of damage or breakages. The club will pay only the remaining £600 because it has limited resources.
  4. Refunds.
    1. Where a participant does not attend an event, for which they have paid and confirmed a booking, they will always be liable to pay the cost for that event. Exceptions may be allowed at the Committee’s discretion but it should be borne in mind that the club events are priced based on full occupancy and the club cannot afford to underwrite the cost of cancellations.
    2. Members are encouraged to take out travel insurance to cover cost of event cancellation.
  5. General.
    1. The Committee will appoint a representative (normally the skipper) to be responsible for each event. This person will ensure that all monies have been collected, provide information regarding boat allocation, oilskin hire, crew allocation, marina directions, provisioning etc.
    2. The named skipper of a boat is in absolute command of that boat.
    3. The itinerary will be decided by the skipper of each vessel at the time and will be guided by prevailing weather conditions.
    4. Whether in a Marina, moored on a buoy, at anchor, or ashore during an event all participants must abide by the local rules and customs with strict regard to noise, litter, and speed limits. Any infringement or any situation that brings the good name of the club into disrepute will be reported to the Committee who will decide what action to take.
    5. Lifejackets/Buoyancy Aids will always be worn in dinghies.
    6. All participants will wear life jackets and harnesses when instructed by their skipper. Whilst underway life jackets will always be worn when on deck at night, or when the vessel is reefed.
    7. Members are encouraged to attend Committee meetings although they are not entitled to vote.
    8. The committee will organise events and training for the benefit of (but not restricted to) club members and no committee member will benefit financially from this.